AI Automation for Tradies, Northern Rivers

AI automation for tradies in the Northern Rivers.

AI automation for a tradie is a set of specific systems that do the after-hours paperwork for you: quotes chased, jobs scheduled, invoices followed up and site notes filed, all wired into the tools you already use. I build them for builders and trades across the Northern Rivers, so you stay on the tools instead of stuck at the laptop.

One bloke, not an agency, who talks trade and builds it around your day instead of handing you another app to learn. Automation from $1,500 AUD per workflow.

What It Is

The paperwork that eats your nights.

Every trades business has the same problem: the actual work happens on site, and the admin piles up for after hours. Quotes to write and chase. Enquiries to call back. Jobs to schedule and reschedule when the weather turns. Invoices to send and follow up. Photos and site notes that need to get to the office. It is the second unpaid job you do at the kitchen table after a full day on the tools.

AI automation hands that second job to a system. Not a chatbot, not a promise to replace your crew. Specific workflows that do the time-sensitive admin reliably, so a quote never goes unchased, an invoice never gets forgotten, and an enquiry never sits until the customer rings the next bloke on the list.

Who It Is For

Builders and trades drowning in admin.

Chippies, sparkies, plumbers, builders, landscapers, concreters, tilers, the whole trade running across the Northern Rivers, from Ballina and Byron to Lismore and the hinterland. One-man bands and small crews with two or three vans. What you share is a founder doing the quoting, the chasing, the scheduling and the invoicing on top of running the actual jobs.

If you are quoting at 9pm, losing jobs because a follow-up slipped, or waiting on invoices you keep meaning to chase, this is built for you. And if your admin is already sorted and you are just busy on the tools, I will tell you straight rather than sell you something you do not need.

Real Local Outcomes

Jobs won, invoices paid.

The clearest proof is a real construction job. Barden Constructions had inspection work running on paper and reinspections eating time and money. I built them a mobile inspection platform their crews use on site. It saved over $10,000 on reinspection and paid for itself in the first month. That is what the right system does for a trades business: takes an expensive, repetitive headache and makes it stop.

The everyday workflows are smaller and just as useful. A quote follow-up workflow watches for the quotes that go quiet and nudges each one at the right interval in your voice, so the jobs that used to vanish turn back into booked work. An enquiry intake workflow captures job type, location and scope the moment a lead lands, so you call back knowing what it is instead of playing phone tag. An invoice follow-up workflow chases the money owing on a schedule, so you get paid without the awkward call.

Those everyday examples are illustrative, the shape of the work, not claimed results. Barden is the proof the pattern holds. You start with the single job costing you the most and give it to a system that does it every time.

How We Work

Sit in the business first.

Guessing at what to automate is how you waste money, so every job runs the same way.

  1. 1. Discover. Time on site or on the phone, going through how the quoting, scheduling and invoicing actually happen and where the hours and money leak.
  2. 2. Diagnose. A short written report: the leaks, what to fix first and why. Yours to keep either way.
  3. 3. Build alongside you. Built around how you actually work, with contact along the way so the workflow fits your day instead of fighting it.
  4. 4. Embed. Set up in your tools, explained plainly, ongoing support so it keeps earning instead of breaking the first time something changes.

Pricing

From $1,500 AUD per workflow.

Automation starts from $1,500 AUD per workflow, quoted per project after a discovery call. Most tradies start with the one that hurts the most, usually chasing quotes or invoices, prove it wins back real money, then add from there. If the right answer is proper software, like a job or inspection platform, that starts from $8,000 AUD, and a hand-built website from $3,000 AUD.

A small scoping fee up front, credited toward the build if you go ahead. Fixed scope, fixed price, before any real work starts. Start a project enquiry and we will sort out which one to build first.

Common Questions

The honest answers.

I'm a tradie, not a tech person. Is this going to be a headache?

No, that is the whole reason I build it around you instead of handing you an app to figure out. The point is to take admin off your plate, not add a new thing to learn. It runs in the background, wired into the tools you already use, your phone, your email, your accounting software. If a workflow needs you to do something it should be one tap, not a training course. And you get a real person to call, not a helpdesk.

How much does this cost for a trades business?

From $1,500 AUD per workflow, scoped and quoted after a discovery call. A workflow is one job handled end to end, like chasing quotes or sorting job admin. Most tradies start with the single one that is costing them the most, usually quote follow-ups, prove it wins back real money, then add more. If it turns out you need proper software, like a job or inspection platform, that starts from $8,000 AUD.

What can you actually automate for a trades business?

The admin that piles up while you are on the tools. Quote follow-ups that chase the jobs going quiet so they do not vanish. Enquiry intake that captures job type, location and scope before you ring back. Job scheduling and reminders so nothing gets double-booked or forgotten. Invoice chasing so you get paid without the awkward phone call. Site notes and photos landing where the office can find them. You pick the one that hurts most and start there.

Will it work with the accounting and quoting software I already use?

Yes, that is the idea. The automation gets wired into what you already run, your accounting software, your quoting tool, your inbox, your calendar. No rip and replace, no switching everything over. If something you use is genuinely holding you back I will say so, but the default is to make your current setup carry more, not to sell you a whole new one.

I'm a one-man band. Is that too small?

The opposite. When it is just you or you and a couple of blokes, every hour you spend quoting at night or chasing invoices on the weekend is an hour off the tools or off your own time. One good workflow gives that back. Lennox Label was a small Northern Rivers business when I built the first version of these systems for it. Small operators are exactly who this is for.

How fast can it go live?

A single, well-scoped workflow is usually live within two to three weeks of the discovery call. You see it working along the way, not a big reveal at the end. Bigger builds, like a full job or inspection platform, take longer, and you get an honest timeline in writing before you commit anything.

Let's get the paperwork off your kitchen table.

Tell me what you are trying to fix or build. I reply within 24 hours, and the first discovery call is free whether you build with me or not.

Start a project